Vice Principal of Administrative Affairs

Position Summary:

The American International School is looking to hire a Vice-Principal (Administration) who is a key member of the school’s senior leadership team. He/She oversees all non-curriculum areas. He/She ensures resources are managed efficiently. He/She leads the non-teaching staff such as executive and administrative staff to provide administration and daily support. He/She takes care of student affairs and plans for student placement. He/She also handles scholarship matters and all other student programs. The Vice Principal (Administration) should have a passion for education and working with youths. He/She works along with the School Principal on school plans.

ESSENTIAL JOB RESPONSIBILITIES
1. Operational Management

• Oversee daily school operations, ensuring efficiency and alignment with the school’s mission.
• Develop and implement operational policies, procedures, and systems.
• Manage non-academic staff (administration, facilities, IT, HR, etc.).
• Ensure compliance with local, state, and federal regulations (health & safety, labor laws, etc.).

2. Financial Oversight

• Lead budgeting, financial planning, and forecasting in collaboration with the finance team.
• Monitor expenditures, procurement, and cost-saving initiatives.
• Oversee tuition billing, payroll, vendor contracts, and financial reporting.
• Work with auditors and regulatory bodies for financial compliance.

3. Facilities & Safety

• Manage school infrastructure, maintenance, and security.
• Ensure a safe, clean, and functional learning environment.
• Oversee emergency preparedness (fire drills, safety protocols, crisis management).
• Plan and supervise facility upgrades, renovations, and expansions.

4. Admissions & Enrollment

• Support admissions strategy and enrollment management.
• Optimize admissions processes for efficiency and parent/student satisfaction.
• Analyze enrollment trends and recommend improvements.

5. Marketing & Communications

• Develop and execute the school’s marketing strategy to enhance brand visibility and attract prospective families.
• Oversee digital marketing (website, SEO, social media, email campaigns) and traditional marketing (brochures, events, ads).
• Manage the school’s public image, including media relations and crisis communications.
• Track marketing KPIs (website traffic, inquiry conversions, social media engagement).

6. Human Resources & Staff Support

• Oversee HR functions (recruitment, onboarding, performance management).
• Ensure compliance with employment laws and school policies.
• Foster staff professional development and operational training.

7. Technology & Systems

• Oversee IT infrastructure, software, and digital tools for administrative and academic needs.
• Implement and manage school information systems (SIS, ERP, CRM).

8. Stakeholder Engagement

• Liaise with parents, faculty, board members, and external partners.
• Address operational concerns and improve community relations.
• Support school events, communications, and marketing efforts.

JOB REQUIREMENTS

• A bachelor’s degree in Business Administration, Marketing, or any other related field.
• Minimum of 5 years work experience in marketing/brand management, community services (school marketing experience will be an added advantage)
• Must be able to juggle multiple projects as well as manage a team at the same time
• Must be a self-starter, able to handle responsibilities without supervision
• Have excellent communication skills and must be willing to adapt to the demands of an international school
• Be well organized and have the ability to cope with and work under pressure
• Have experience working with a diverse multi-disciplinary team in a school setting.
• Possess excellent leadership and management skills
• Task focused, Proactive and Disciplined with a sense of integrity.
• Knowledge of health and safety regulations.
• Willing to work long hours as required.

Knowledge of strategy development and implementation

Application Process:

The Recruitment Committee will review applications on a rolling basis and will continue accepting applications until the position is filled. Applicants should submit their materials as soon as possible to ensure full consideration.

Applications must include:

A cover letter.

A resume.

Names and contact details of three referees.

A copy of your passport.

References will not be contacted without prior authorization from the applicant.

Applications should be sent electronically with the subject line “Vice Principal (Administration)” to: hr@ais.edu.krd

Commitment to Diversity, Equity, and Inclusion:

AIS is committed to fostering a diverse, inclusive, and equitable environment where every applicant is valued, regardless of race, ethnicity, gender, socio-economic status, age, physical or mental disabilities, religious beliefs, political ideologies, or other protected characteristics. This commitment to diversity, equity, and inclusion is integral to AIS’s mission of educational excellence.